Running a small business is challenging enough without worrying about tax deadlines. One of the most confusing tasks for many entrepreneurs is filing VAT returns. From understanding Making Tax Digital (MTD) to keeping accurate records, VAT compliance can quickly become overwhelming.
At Maze Accountants, based in Chessington and Merstham, we’ve helped over 1,000 clients streamline their VAT process. In this guide, we’ll explain who needs to register, what deadlines apply, and how to file your VAT return step by step—so you can stay compliant and stress-free.
Who Needs to Register for VAT in the UK?
Not every business needs VAT registration, but if your annual turnover exceeds £85,000, you must register.
👉 Voluntary registration can also benefit smaller businesses:
- Adds credibility when working with larger clients.
- Allows you to reclaim VAT on expenses.
- Helps prepare for future growth.
Many Chessington SMEs register voluntarily to appear more professional and to manage their finances better.
Key VAT Deadlines & Compliance Rules
- Filing frequency: Usually every quarter.
- Deadlines: One month + 7 days after the end of the VAT period.
- Making Tax Digital (MTD): All VAT returns must now be submitted digitally through approved software.
⚠️ Missed deadlines = penalties + interest. That’s why many small businesses in Surrey choose to outsource VAT filing to experts.
Step-by-Step Process of Filing VAT Returns
Step 1: Register for VAT with HMRC (online).
Step 2: Keep digital records using software like Xero or QuickBooks.
Step 3: Calculate VAT owed or reclaimed.
Step 4: Submit your VAT return via MTD software.
Step 5: Pay HMRC or claim your VAT refund.
💡 Pro Tip: Contractors under CIS often struggle with VAT + CIS deductions. We regularly fix these issues for clients in Chessington.
Common VAT Mistakes Small Businesses Make
❌ Missing deadlines.
❌ Applying the wrong VAT rate.
❌ Forgetting to claim all VAT-eligible expenses.
❌ Mixing personal and business transactions.
Our role at Maze Accountants is to spot these errors before HMRC does—saving you money and reducing stress.
Should You Outsource Your VAT Returns?
Filing VAT yourself is possible, but outsourcing offers big benefits:
- Saves time.
- Ensures accuracy & MTD compliance.
- Reduces the risk of penalties.
- Gives you expert advice when rules change.
Over 1,000 clients in Chessington & Merstham already trust Maze Accountants to handle their VAT compliance.
Conclusion
VAT doesn’t have to be complicated. With the right support, you can stay compliant, avoid penalties, and free up time to grow your business.
📞 Ready for stress-free VAT returns in Chessington & Surrey?
👉 Book a free consultation with Maze Accountants today and let us handle the numbers while you focus on running your business.
Maze Accountants
📍 Address: 45a Bridge Road, Chessington, Surrey, KT9 2BL, United Kingdom
📞 Phone: +44 20 3289 6135
🌐 Website: www.mazeaccountants.co.uk
FAQs About VAT Returns
Q: How much does it cost to outsource VAT returns?
A: It depends on your business size, but Maze Accountants offers fixed-fee packages for SMEs.
Q: Can I file VAT returns myself?
A: Yes, but you must use MTD software, and errors can be costly.
Q: Do you handle VAT refunds?
A: Absolutely—we ensure you reclaim everything you’re entitled to.
Q: Do you provide software setup?
A: Yes, we set up Xero, QuickBooks, FreeAgent for VAT compliance.
